Qatar Foundation Is Currently Seeking Suitable Candidates Of Different Nationalities For Hiring For Various Positions In Qatar ( 10 New Vacant Jobs )

• Excellence: Deliver the exceptional to build a prosperous future for us all.
• Integrity: Be ethical, proactive and dedicated in everything we do.
• Community: Empower and inspire each other to unlock our potential.
• Innovation: Take initiative, be curious and explore beyond boundaries.
• Rooted: Build a future that’s grounded in our heritage and inspired by our legacy.

Key Result Areas:

Minimum Knowledge, Skills & Experience:

• Works closely with the Director on strategic planning and efficient execution of quality programming and community engagement initiatives in alignment with the QNL’s strategic objectives and ensures department budget is consumed appropriately.
• Lead the development and implementation of an innovative and engaging community initiatives and programs, with focus on engagement with cultural and Qatari resources at the library.
• Lead the development and implementation of adult service, including reference, reader’s advisory, writing services, digital and media literacy, and access to library’s resources.
• Oversees program and service assessment and adapt based on feedback to ensure QNL serves the needs of adult patrons.
• Ensure excellent customer service is delivered by the unit.
• Lead, develop, implement, and evaluate policies, procedures, operational plans, programs, and service standards relevant for the unit.
• Manage the budgets, and business plans for all activities within the areas of responsibility in alignment with the Public Engagement Department.
• Develop partnerships with local organisations and so on to expand service and program reach and impact.
• Regularly evaluate community needs, interests and trends to ensure responsive and relevant offerings.
• Keep abreast of developments, trends and issues in all areas of responsibility.
• Contribute to the profession by publishing, presenting, or participating in professional organizations.
• Serve on designated committees throughout the library, QF and the wider community as needed.
• Participate in outreach programs to support research, education and community needs.
• Mange the team and ensure a supportive and inclusive working environment, high performance and a culture of continuous improvement.
• Other tasks as assigned.

• Bachelor’s degree in library or information science accredited by the American Library Association, Master’s degree is preferred.
• 8 – 10 years of professional library experience in an academic, research or metropolitan public library
• Strong interpersonal communication and presentation skills in both oral and written English and
• Arabic, with the ability to articulate ideas clearly and concisely. Native speakers of Arabic are required to have high IELTS or TOEFL scores.
• Proficiency in MS Office applications

• Administrative Support
• Provide administrative and clerical support to the Distinctive Collections team.
• Manage correspondences, meeting coordination, and minute-taking.
• Assist in preparing and organizing loan documentation, including taking accurate object measurements, completing conservation forms, tracking the progress of conservation treatments, and ensuring all necessary paperwork is properly filed and tracked.
• Maintain and updates data to maintain division’s records, reports, and project documentation.
• Supports and maintains files and records for the department.
• Maintain mailing list for the unit for programs.
• Finance and Procurement
• Support procurement of supplies and services, including vendor liaison and tracking deliveries.
• Monitor budget expenditures and assist with financial reporting and reconciliation.
• Prepare and process invoices, reimbursements, and purchase orders.
• User Services
• Manage the scheduling of shift work for the reading room.
• Support reading room appointments and respond to general inquiries.
• Coordinate access to special collections materials for researchers and visitors.
• Assist with internal and external tours, visits, and VIP guest coordination.
• Project and Program Coordination
• Assist with the logistics for exhibitions, digitization projects, and events.
• Support the hosting of overseas guests (for example, travel, accommodations, etc)
• Track progress of ongoing projects and support reporting for internal milestones.
• Maintain project timelines, maintain contact lists.
• Collection management
• Support the retrieval of collection items for patrons or staff (for conservation, exhibition and digitization, loans)
• Coordinate the safe transportation and movement of exhibition items between storage facilities and the gallery. Liaise with shippers and other institutions to confirm shipping and installation schedules.
• Assist in the inventory and audit of the collection by maintaining accurate records of objects, tracking their movement and support collection documentation efforts.
• Records and Compliance
• Ensure administrative activities comply with institutional policies, including data protection, security, and health and safety.
• Support documentation related to collections access, copyright, and donor restrictions.
• Any other duties assigned.

• High school.
• 2-5 years of experience handling administrative work.
• Organized and able to project manage multiple projects.
• University degree or equivalent.
• Prior experience in a library or museum setting would be preferred.

• Developing content for various purposes and uses inside and outside the Library.
• Ensuring content is maintained to the very highest quality standards; thorough proofreading and quality checking on an ongoing basis.
• Ensuring all content is written in an engaging and accessible way for the relevant audience, and is consistent in terms of tone of voice, style and key messaging across all channels. 
• Correcting spelling and grammatical errors, and checking facts across all channels. 
• Working with content owners across the Library to produce compelling content, ensuring it is written to an excellent standard and that it incorporates input from key stakeholders throughout the Library while remaining factually correct.
• Continually improving copy, adapting the text where necessary to ensure it is appropriate for the target audience.
• Using the appropriate software for ensuring correctness of content language and style such as editing and proofreading tools.
• Researching to find the appropriate phraseology to use in editing the text and making it sound natural in its target language.
• Using specialist dictionaries, thesauruses and reference books as part of his/her daily work to ensure that best quality language is used to communicate the content in question.
• Developing and retaining specialist knowledge on library-specific terms and language.
• Providing support to the QNL Director's Office by developing and/or summarizing letters, memos, content, manuscripts, admin and financial documents as required. Texts may include scientific, technical, commercial, literary, legal and educational documents.
• Reviewing, condensing, correcting and arranging material (text, articles, images, sound, video, or film) and preparing it for final presentation/publication.
• Working closely with designers to ensure a cohesive relationship between copy and design.
• Implementing QF and QNL policies and procedures in the area of copy writing guidelines.
• Ensuring QF and QNL writing guidelines are consistently implemented across all materials.
• Developing additional editing/proofing style sheets and sharing the same with colleagues for consistency across the team’s work.
• Co-ordinating the content sign off within the Library and with stakeholders.
• Prioritizing workloads effectively in order to meet deadlines.
• Working closely with online services to ensure all online customer-facing content is consistent with offline content and materials.
• Reviewing and revising English translated texts of colleagues, if needed.
• Working with library visitors as required.
• This position includes, but is not limited to, other duties as required and defined by the scope, purpose, and spirit of the institution and are not always indicative of the title and grade of the position.

• Master degree in language and linguistics or an equivalent degree is an added advantage.
• Bachelor's degree in languages or equivalent.
• 5 - 8 years of working experience in related fields.
• Working in a content editing role with a demonstrable track record in writing for different media and audiences. 
• Excellent writing skills in English language. 
• Excellent interpersonal and oral communication and presentation skills.
• Willingness and ability to work flexibly as required.
• Experience of using web content management systems to update online content. 
• Demonstrable skills in administration, organization and time management.
• Highly proficient in the use of Microsoft Office, especially MS Word, Excel and MS PowerPoint. 
• An understanding of how to maximize social media engagement is a plus. 

• Reviews and processes requisitions and release purchase orders. 
• Determines vendor sources and obtains product information. Ensures specifications are met. Maintains contact with vendors and ensures compliance with contracts. 
• Investigates and resolves conflicts with vendors and departments as it relates to quotes, bids, and outstanding invoices. 
• Prepares, evaluates and process bid proposals. 
• Advises departments on purchasing/procurement policies and procedures and provides 
• vendor sources. 
• Conducts and participate in preparation of technical evaluations. 
• Provides procurement training, guidance and support to departments. 
• Answers inquiries regarding complex policies and procedures as it relates to the purchasing of goods and payment of services. 
• Gathers and records data to prepare reports. 
• Prepare technical letters, memos, and other similar documents related to area of 
• responsibility. 
• Manage and prepare for audits as per QF policies and procedures. 
• Manage the relation with QF procurement 
• Ensure compliance with procurement directorate policies and procedures and wide QF policies and procedures. 
• Manage warehousing and logistics for QNL materials. 
• Negotiate contracts with vendors and suppliers in accordance with QF policies and 
• procedures. 
• Coordinate purchasing activities with other departments such as Logistics and Finance. 
• Familiarize, understand and implement QF health, safety, and environment policy, procedures, legal regulations and objectives applicable to areas of responsibility.
• Ensures coordination with HSE department in implementing, monitoring and reviewing of HSE performance to ensure work under his/her control is performed in a safe, healthy and environmentally sound manner. 
• This position includes, but is not limited to, other duties as required and defined by the scope, purpose, and spirit of the institution and are not always indicative of the title and grade of the position. 

• Work closely and collaboratively with QNL-ED and the rest of the management to realize the Library’s mission and vision. Provide advice to QNL management on matters pertaining to distinctive collections.
• Lead and provide strategic vision for the Distinctive Collections division.  Lead, oversee and manage an effective operations, budget and human resources for the division. Responsible for the development of the strategic plans and annual workplans. Continuously assess and iterate programmes to improve services and advance initiatives.
• Oversee the development of the distinctive collection of the library which includes acquisitions, processing, organizing, cataloguing, preserving, promotion, and making accessible the collection which covers varied formats like printed documents, archives, photographs, manuscripts, audio-visual media, and digital collections. Develop and refine the QNL collection development policy and other policies related to exhibitions, collection usage, assessment, and services, in collaboration with other divisions.
• Lead, oversee and manage the development and delivery of the conservation, preservation, and heritage science functions for the physical collection. Oversee the physical space needs of collections both on and off site, monitor the movement and condition of items, and provide safe and expedient access to collections within reading rooms and in public displays.
• Oversee the development of a robust program of events, services, and initiatives such as symposia, lectures, exhibitions, and scholarly conferences that showcase QNL’s collections and the research use of such collections, and for the IFLA Preservation and Conservation Centre of which QNL is the MENA focal point.
• Leverage knowledge of professional best practices to create or facilitate collaborations on distinctive collections initiatives to develop innovative engagement for the public and research.
• Oversee the development and implementation of proposals for educational programs that enhance the scholarly use of QNL's unique collections and services and provides reference and consultation to researchers and visiting scholars; collaborates with local universities and museums to devise new innovative ways of understanding history.  Develop and foster relationships with donors and prospective donors of collection materials and funding to enhance QNL’s holdings and programming.  Lead and manage the team, ensuring a supportive and inclusive working environment, high performance, prioritization, and a culture of continuous improvement.
• Work closely with the Library's IT and Cataloging departments to continue QNL's digitization program to enable staff to be aware of, inform the development of, and understand standards, policies, procedures, technical, and copyright legal requirements for acquisition and curation of the physical and digital collections.
• Work collaboratively with professionals, researchers and museums and other unique collection entities in Qatar.
• Promote awareness and use of QNL’s collections within the country, region, and internationally in support of original scholarship and research.
• Actively serve on QNL committees and committees of regional, national, and international organizations and associations that promote preservation and access to special collections.
• Actively engage with professional organizations in special collections, archives and other cultural fields and engage in scholarly pursuits that feature QNL unique collections.
• Other reasonable tasks as assigned by supervisor.

• Create, implement and execute an event’s Project plan for all Events Unit 
• Assist the supervisor in preparing events calendar for corporate events by liaising with other departments and centers of QF to collate information, circulate updated copies of events calendar to all relevant stakeholders 
• Liaise with other departments and QF Entities to ensure provision of appropriate manpower and resources to execute events 
• Review and develop scope of work of all corporate events before submitting to Supervisor 
• Prepare event brief and provide inputs towards developing the event project plan; participate in cross-functional meeting for finalizing event plan; circulate to all relevant stakeholders, file and archive the finalized event project plan for implementation 
• Assist the supervisor/end user for selecting venue options, performers, finalize seating plan, ensure logistics (e.g. event program schedule, catering etc.) and security arrangements are in place, dispatch invites to guests 
• Assist Supervisor/end user in the coordination for all logistics, including invitation content, guest lists, catering arrangements, presentation materials, audiovisual support, media services, webcasting, photography, security procedures, signage opportunities, messaging opportunities, collateral, gifts, etc. 
• Coordinate with marketing team for collaterals and gifts, and maintain budgetary records 
• Coordinate for the logistics involved in the event and ensure timely production and dispatch of collaterals and ensure timely delivery of supplies and equipment required for the event 
• Assist Protocol Team in the preparation of the final guest list for events for the initial approval of the supervisor; identify VIPs/VVIPs where involvement of Protocol team is required 
• Coordinate the dismantling and removal of the event and clearing the venue efficiently 
• Coordinate post-event evaluation (including data entry and analysis and producing reports for event stakeholders) 
• Help analyze and evaluate on a qualitative/quantitative basis the effectiveness of each event based on established goals and objectives related to events production  Understand and ensure compliance to all applicable legal and regulatory guidelines 
• Provide inputs to the Supervisor for preparing/updating the vendor appraisal forms; file and archive all documentation related to vendor appraisals and communicate same to vendors 
• Work with the Supervisor to identify and establish Key Performance Indicators (KPIs) and scorecards; report these and other key metrics for use in management decision making 
• Provide support during process audits; implement and monitor corrective actions identified during audit 
• Participate in operational review meetings with the team to discuss tasks list and report on status of existing jobs and projects 
• Oversee the day to day operations and aspects of assigned projects/task and generate reports on the activities and project outcomes for higher level management reference 
• Any other reasonable task assigned by supervisor

• BA/BS in Marketing, Management or related field, PMP certification, or other professional certification for event management 
• 2-5 years of work experience in events department or event management company 
• Knowledge of event management processes 
• Good written and oral communication skills; Arabic proficiency is essential 
• Ability to coordinate with and manage multiple stakeholders 
• Attention to detail and commitment to quality 
• Ability to multi-task and handle tight deadlines 
• Good planning and organizational skills 
• Proficiency in MS Office applications